Required Knowledge, Skills, and Abilities
Research and identify potential suppliers. Evaluate their capabilities and assess their suitability based on factors like price, quality, reliability and delivery times. Negotiate terms and conditions with suppliers to secure the best deals on price delivery and quality. Establish and maintain strong relationships with suppliers to ensure a reliable supply chain and manage any issues or disputes that arise. Prepare and process purchase orders in accordance with company policies and procedures. Keep track of order statuses. Ensure timely delivery of goods and services and manage any delays or discrepancies. Work closely with departments like finance operations and inventory management to understand procurement needs and ensure alignment with organisational goals. Ensure that inventory levels are maintained at optimal levels to meet business needs without overstocking. Coordinate the timely replenishment of stock to avoid shortages or disruptions to operations. Analyse costs and seek opportunities to reduce expenses without compromising on quality or service levels. Work within the companys budget constraints and ensure that all procurement activities are cost effective. Adhere to all relevant laws regulations and company policies related to procurement including ethical sourcing and environmental considerations. Identify and mitigate risks in the supply chain such as supplier reliability issues price volatility or geopolitical factors. Keep detailed records of all procurement activities including contracts purchase orders invoices and supplier communications. Generate reports on procurement activities spending and supplier performance for management review. Regularly assess supplier performance against agreed upon standards including delivery times quality and responsiveness. Address and resolve any issues related to supplier performance including late deliveries product quality concerns or contractual disputes. Continuously seek ways to improve procurement processes increase efficiency and reduce costs. Stay updated on industry trends and best practices in procurement and supply chain management. Implement these practices within the organisation. Ensure that procurement practices support the companys sustainability goals including sourcing environmentally friendly products and working with socially responsible suppliers. Ensure that suppliers adhere to ethical labour practices and that procurement activities align with the organisations ethical standards. Pursue ongoing professional development to stay current with industry trends procurement technologies and best practices.
