Required Knowledge, Skills, and Abilities
Attending to requirements and issues raised in the mails or assigning mails to relevant staff which will have the required skills to deal with these matters.
Monitoring the resolution of the matters raised above.
Attending to mails at first level and closing the matters.
Reports to the National Manager.
Ensuring that all requirements are dealt with to have a legally constituted meeting.
Ensuring proper and correct minutes of the meeting are taken or that the meeting is recorded if given permission by all attendees.
Preparing Insurance schedules by consulting with Insurance brokers that the annual insurance policy is renewed and updated.
Ensuring the annual fire equipment service is done and the COC sent to the brokers.
Consult with the brokers appointed on all claims till finalisation.
Dispatching service providers if required for repairs if not sent by the brokers.
Obtaining Audited financial statements by consulting with Accountant to get Latest audited financial statements.
Ensuring all the necessary information regarding the audit is sent to the auditors timeously or downloaded by the auditors from WeconnectU portal.
Ensuring draft is sent to all trustees/directors.
Ensuring final version is signed off by trustees/directors and auditor before calling for the AGM to be held.
Distribution of notices by distributing via e-mail, hand delivery or posting to trustees.
Updating conduct rules by consult with trustees to update current conduct rules for complexes.
Ensuring that relevant documentation is completed by all.
Assisting with the Registration of rules with the ombudsman's office and consulting with lawyers if so, required by the trustees/directors.
Managing the e-mail trails by reviewing and assessing mails in terms of requirements and issues.
